Strategic Objectives

Job Title:                                Human Resource Manager
Line Manager:                       Admin and Finance Director
People Management:            Human Resource Officers.
Duty Station:                         Juba, South Sudan

Closing date:                          31st  Jan  2019

Background

Smile Again Africa Development Organization (SAADO) is a national non- profit humanitarian and development organization dedicated to working with the youth and their communities to reach their full potential. Founded in 2011, SAADO works across all the states of South Sudan promoting social cohesion and empowering communities to tackle the causes of poverty and injustices.  We provide humanitarian assistance to families affected by disaster & conflict while partnering with communities for long-term solutions to alleviate poverty. Motivated by the potential in the youth, we optimize their role to foster peaceful co-existence and economic empowerment in South Sudan.           

 

The Role:

Strategic Human Resource Management

·         In consultation and coordination with the Country Director, Director of Program and Director of Admin and Finance, define HR strategy in line with SAADO strategic objectives and develop, maintain, and support implementation of  staffing plan.

·         Support the Organization’s Human Resources strategy.

·         Develop and ensure HR policies, procedures, systems, and processes align for all HR functional areas and that programs are in line with agency values and principles.

·         Confer with management and supervisors to implement a workforce planning system by identifying future staffing needs, including key competencies to support the attainment of SAADO objectives.

·         Work with senior managers to optimize organizational structure for maximum operational efficiency.

·         Analyze and report on personnel data, performance, metrics, and trends to support decision-making and efficient operations.

·         Ensure mechanisms are in place for appropriate delegation of authority during absences of senior staff.

·         Collaborate with key partners to assess and strengthen their human resources capacities.

 

Talent Acquisition, Development, and Management

·         Ensure that GOSS legal regulations and SAADO policies are followed in management of staff recruitment.

·         Work with hiring managers to source, recruit, and retain high quality staff aligned with organization’s vision, mission, and values.

·         Confer with management and supervisors to identify human resource needs, job specifications, job duties, qualifications and skills, team fit, and weighted criteria for evaluating candidates for open positions.

·         Ensure an HR representative participates in hiring committees for all positions.  Participate in final hiring decisions for all positions. 

·         Develop and maintain network of contacts to help identify and source qualified candidates and best advertising sources

·         Ensure appropriate reference and background checks are carried out for new hires Manage documentation for offers for new hires, working with Country Director or designee on salary recommendations.  In conjunction with Country Director and hiring manager or supervisor, negotiate offers with candidates for open positions.

 

Talent Development and Management

·         Develop staff retention strategy in consultation with Management . Guide and train managers/supervisors on best practices in talent acquisition and retention.  

·         Support, implement, and evaluate programs and processes for succession planning, talent mapping, and leadership development.

·         Support Senior Management team in reviewing performance of Strategic Plan, identifying staff training needs, and developing action plans for staff development and ensure funds for workforce development are budgeted and utilized appropriately.

·         Work with senior staff to establish training and career paths for all job families.

·         Assist implement organizations ongoing training programs

·         Ensure all phases of the performance management system are implemented according to organizational guidance, 

·         Oversee the orientation/on-boarding system for national and assist in in-country orientation for international staff including providing the region and country-specific information for the orientation of new international staff. 

 

Compensation and Benefits

·         Perform job analysis and advise on job description development.

·         Provide guidance and input to senior managers and business development staff to ensure salaries and benefits are appropriately budgeted for.

·         Regularly review national staff compensation packages to ensure that salaries and benefits are in line with legal requirements, that benefits administration is in line with best practices and are competitive with targeted industry.

·         Ensure effective management of social security and insurance programs for staffs.

·         Ensure Finance department receives all payroll related changes in a timely manner

·         Provide guidance and ensure implementation of rewards and recognition programs including merit increment and service awards.

 

 Employee Relations, Activities, and Wellness

·         Assess effectiveness of current HR policies/procedures and recommend changes to improve alignment with business needs, manage risk, and remain in line with agency and local government changes.

·         Advise managers on the interpretation/application of HR policies and procedures to ensure compliance with organization, donor, and local legal requirements.

·         Liaise with Ministry of Labor on staff related matters

·         Liaise with local legal counsel to consult on HR issues as needed.

·         Consult and advise senior managers on highly confidential and complex human resources and employee relations issues.

·         Support supervisors and senior staff to deal firmly and promptly with performance, discipline and grievances issues. 

·         Establish an effective approach to employee relations, including staff communications, employee engagement, conflict resolution, and employee recognition and feedback programs.

·         Represent the organization in forums related to HR management practices, policies, and processes to stay abreast of local labor regulations and industry best practices.

·         Advise management and supervisors on disciplinary action process Oversee the implementation of the staff wellbeing policy

 

Personnel Administration and Documentation

·         Ensure personnel files are complete with all staff-related documentation and employment records as required per SAADO, donor, and local law.

·         Ensure job descriptions are up to date and responsibilities and performance expectations are clearly communicated.

·         Ensure effective and efficient processing and authorization of staff timesheets and leave.

·         Ensure HR records are maintained up to date with all relevant information.

·         Ensure proper internal control for all human resources issues.  Address HR audit issues and lead the closing of any HR Audit findings.

·         Field Offices Support

·         Provide support field Office HR day to day activities including recruitment matters

·         Ensure that the field state Coordinators  and HR teams have access to HR policies and procedures

·         Liaise with the field locations to ensure relevant documents are sent to the Juba HR office for filing and processing in a timely manner

 

 

Other responsibilities

·         Ensure proper leave records are maintained

·         Ensure that all staff complete and accurate timesheet on a monthly basis

·         Manage recruitment of temporary staff

·         Ensure that all regular HR reports are submitted to relevant departments/officer in a timely manner.

 

Supervisory Responsibilities

Supervise the following positions:  HR Officer(s) and HR Assistant (s)

If you are passionate and interested send your CV and a cover letter to SAADO Country Director; quoting “Human Resource Manager” on this email address: This email address is being protected from spambots. You need JavaScript enabled to view it. or you can hand deliver your application to SAADO office: Munuki Block C, Off Gudele Road, Opposite Antipas Pharmacy in Juba by Jan 31st , 2019 Only shortlisted candidates will be contacted for interviews. Female candidates are strongly encouraged to apply

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